To conceptualise an effective electronic office management system that encompasses diverse office requirements like File Management, Inter-Departmental processes and Knowledge Management
EWSS is a workflow based electronic office solution customized for specific Railway needs to handle file movements and other office automation activities.
File Movement and Tracking (FMT) is the complete solution for dealing with office files electronically. It has various feature like Dakpad, File tray, E-Letter, Forwarding letters with remarks, Create file, Filing of letter in File, Creation of Note, Part File and Search etc.It also enhances the decision-making capabilities by having extensive search capabilities and providing instant access (24x7) to all the information. It improves efficiency and accountability by maintaining an audit trail of all activities within the system.
Manual File tracking application tracks movement of manual files. It is widely used in all the departments of SECR. It has option to make entry of files which have been received or sent. It helps user in tracking file status and its current location. It has a search engine which facilitates the user to search any file by providing different search parameters. There are a number of reports in the application which enable the administration in evaluation of department's performance.
Leave module takes care of leave related processes for all the employees of SECR. Types of Leave covered in this module are :- Casual Leave, Restricted Holiday, Head Quarter Leave, Leave on average Pay, Leave on Half average Pay, Leave encashment and Ex-India Leave.
Online provision to apply and sanction of Tour Program. This module facilitates on line tracking of tour program sanctioning. Tour program module is linked with Travel Allowance Journal module. User can generate TA bill using TAJ application automatically from their sanctioned tour program.
Non Stock Indent Module deals with raising of Non Stock Indent requisition. The indenter can set the flow of application with various roles for each indent. It facilitates online status tracking of each Indent. It also generates various useful reports.
There are a number of add on modules developed under e-Working project which enhance the usability of EWSS.
The main add-on applications are:
• Store Tender Monitoring
• Sick list entry
• Emergency Quota
Tracking of electronic file is easy with reports and search engine. It saves time and effort resulting in effective utilization of Human Resources and increased ability to monitor file movements. Provides central repository to access requisite information/data.
It also enhances the decision-making capabilities by having extensive search capabilities and providing instant access (24x7) to all the information. It substantially reduces the time required in completing a process thereby increasing employee efficiency and productivity .
Usage of paper has been reduced considerably. Hence the application is a major step towards green environment.